7 Simple Ways to Organize Your ChatGPT Workspace

ChatGPT is a lot like Google Drive, Notion, or Canva: super helpful when it’s organized… but kind of overwhelming when it’s not.

You open it up to work on that sales page you started last Tuesday, and find yourself staring at a mile-long list of chats called things like “New Chat” or “Rewrite with more empathy.”

You know it’s in there somewhere…

But instead of hunting it down, you start over.

Again.

Let’s make sure that never happens again.

I teach holistic health & wellness practitioners how to leverage AI for content creation, and one of the biggest mental blocks that comes up?

The stress of a disorganized, cluttered workspace.

If you haven’t already grabbed my free guide, Chat Made Simple, that’s your first step. It walks you through the essential setup to create a clean, easy-to-navigate space.

Once that’s in place, the challenge is keeping it that way.

In this post, I’m sharing 7 practical tips to help you keep your ChatGPT workspace organized, so you can spend less time digging through old chats and more time creating content that connects.

Note: Some features described in this post are only available on the ChatGPT paid (“Plus”) plan.

1. Use Projects

If you’ve ever wished ChatGPT had folders, now it does!

That’s exactly what Projects are.

Projects let you group related chats and files in one place, so instead of scrolling through a long list of conversations, you can click into a dedicated space and instantly find what you’re working on.

Here are five Project categories that work especially well for health & wellness practitioners:

• Brand Copywriter: Here’s where you’ll work on your marketing content: website copy, sales pages, funnels, email promotions, lead magnet copy, and more.
• Social Media: This one is for caption drafts, reel scripts, hook ideas, and monthly content themes all in one place.
• Blog Posts: Keep track of keywords, outlines, working drafts, and repurposing notes so your blog ideas don’t get lost.
• Business Strategy: This is your space to think like a CEO. Use it like your personal business coach: talk through mindset blocks, refine your marketing plan, or get feedback on launch ideas and long-term strategy.
• Client Support: This is where you can co-create actual deliverables for your paying clients: think handouts, wellness protocols, recipes, program materials, onboarding content, or follow-up resources.

Inside each Project, you can:

• Rename the Project to something specific (you can use the exact names I listed above!)
• Color-code it for easy visual sorting (click the folder icon to see all the colors pop up—so cool!)
• Upload files, like your BrandVibe Kit (this is your single messaging and voice doc that I help you create in the BrandVibe AI Starter Pack)
• Start new chats that automatically stay within that Project

If you only follow one of my tips from this post, make it be this one.

2. Rename Your Chats

Renaming your chats is one of the easiest ways to bring order to your ChatGPT space. It takes five seconds, and future-you will be so glad you did it.

Here’s how to do it:

• Hover over the chat name in the sidebar.
• Click the three dots.
• Type something short and specific that tells you what’s in there.

You might think about using emojis (I like to put a ⭐️ next to important chat threads) or coming up with your own naming convention, like “[content type]-[topic]”

ChatGPT does have a “search” feature, so think about including words that you might search for when trying to find it in the future (email, blog, carousel, etc.).

When your chats are clearly named, you can easily pick up where you left off.

3. Move Chats

Once you’ve renamed your chats, the next step is putting them in the right home.

This is where Projects come in.

You can move any regular chat into a Project.

Here’s how:

• Hover over the chat in your sidebar.
• Click the three dots.
• Select “Move to Project” and choose the right folder.

You can also move chats between Projects if something ends up in the wrong place.

A quick note about Custom GPTs:

Right now, you can’t move chats started inside a Custom GPT into a Project, so you might want to consider your bigger organizational plan before starting a bunch of chats in a Custom GPT.

4. Archive Chats

Not every chat needs to live in your sidebar forever.

Some are worth keeping for reference, but you don’t need to see them every time you open ChatGPT.

That’s what archiving is for.

Archiving a chat removes it from your main sidebar view, but keeps it saved in your account so you can always find it later.

Perfect for things like:

• Old blog drafts you already published
• Client messaging you’re no longer actively working on
• Sales page versions you might want to revisit someday
• Brainstorms that are helpful but not current

To archive a chat:

• Hover over it in the sidebar
• Click the three dots
• Select “Archive Chat”

The chat disappears from your active list, but you can still access it anytime from your Settings.

5. Delete Chats

Sometimes, a chat just needs to go.

Maybe it was a total tangent.

Maybe ChatGPT completely missed the mark.

Or maybe it was one of those “just testing something” sessions that’s now cluttering up your sidebar.

Whatever the reason, if it’s not helpful, you can delete it.

To delete a chat:

• Hover over it in the sidebar
• Click the three dots
• Select “Delete Chat”

Unlike archiving, deleting is permanent. Once it’s gone, it’s gone.

You’re allowed to let it go.

6. Remove Custom GPTs from Your Sidebar

If you’ve played around with multiple Custom GPTs, your sidebar might be starting to feel a little crowded.

And while it’s fun to experiment, not every GPT needs to stick around long-term.

If you’re not using a particular Custom GPT regularly, you can remove it from your sidebar to keep things streamlined.

Here’s how:

• Hover over it in the sidebar
• Click the three dots
• Select “Remove from Sidebar.”

This doesn’t delete the GPT. It just hides it from view so you can focus on the tools you actually use.

7. Do a Weekly Cleanup

Like anything else in your business, a little weekly maintenance goes a long way.

Spending just 5–10 minutes once a week to clean up your ChatGPT space can save you loads of time (and stress) later on.

Here’s what your Weekly Cleanup might include:

• Renaming any “New Chat” threads before they pile up
• Moving chats into the correct Projects
• Archiving or deleting chats you no longer need
• Removing unused Custom GPTs from the sidebar
• Starting fresh Projects if a new offer or launch is coming up

Think of it like doing a Sunday fridge clean-out. It’s a small habit that makes everything feel clearer and more under control.

Set a reminder on your calendar, pair it with your Monday morning matcha, or make it part of your CEO hour.

Looking for more support?

If you’re a holistic health & wellness practitioner just getting started with ChatGPT, be sure to grab my free guide, Chat Made Simple. It walks you through the essential setup so your space feels clean and customized from day one.

And if you’re ready to go deeper and train ChatGPT to actually sound like you, check out the BrandVibe AI Starter Pack. It’ll help you clarify your brand voice, create a messaging and voice doc, and set up your Brand Copywriter Project inside ChatGPT.